NURS FPX 6422 Assessment 3 Strategic Planning for System Changes

Strategic Planning for System Changes

Student name

Capella University

NURS-FPX6422

Prof. Name

Submission date

With the introduction of electronic health records (EHRs) into the health care system, clinical practice performance, communication, and patient care outcomes are tremendously impacted. The EHR systems can also be used as a hub, where interprofessional teams can document, store, and share information about the patient in the EHR during interprofessional interactions (Reegu et al., 2023).

The paper will include a review of how well EHRs are being leveraged in an interprofessional care team, how their improved workflows are assisting in safe practice and quality outcomes, and how these programs are facilitating organisational strategic goals. Additional evidence based on the provision of recommendations with the aim of improving the prevailing use of EHR continues to give a positive response to the ultimate outcome of improving satisfaction and patient outcomes.

Practice Setting Description

The context of this assessment is an interprofessional meeting held via Microsoft Teams, based on one of the students, professors, and preceptors who introduced and worked in the hospice setting. The principle of hospice care is to provide patient-centred and compassionate care to end-of-life patients, and this is dependent on the interaction between them and the nurse, physician, or other healthcare provider (O’Donnell et al., 2023). Various technical problems were witnessed during this meeting, including interference with the connection, call disconnections, and noise.

The above challenges made it clear that the development of an effective information system and technology infrastructure in enhancing effective communication, in addition to workflow effectiveness, is very important. During the meeting, the existing issues were also discussed. These included Electronic Medical Record tests, data analysis, and documentation procedures. These are only a few of the areas of concern. To a very large extent, this is well deserved in one of the things that have been usurped in the policies. These are a few of the steps that can be implemented to comprehend the level of effectiveness the EHR system has in the workplace.

Use of an Electronic Health Record (EHR) For an Interprofessional Care Team

Rather than being pushed onto members of the other team, the EHRs might coalesce the interests of the healthcare team that can be easily liaised with, as opposed to conflicting. This makes the real-time information simpler to access by the nurses, docs and pharmacists. It also aids in identifying it within this information insecurity amongst the team members (Wiedermann, 2025).

It can, however, not be regulated to prevent any form of issues. EHR systems may prove to be cumbersome to learn about, will increase the amount of work that is being captured and on top of that, tend to malfunction. These issues can be used to influence the quality of the system’s working and might have a negative implication for levels of trust towards the system.

Although these problems exist, EHRs are crucial in the healthcare sector and are highly utilised. They also must be continually upgraded to make them more reliable and easier to operate. Another way EHRs can help in the care team’s responsibilities is in various ways. These are used by the nurses to record on patient, medication and care plan choice, and the doctor uses the records to make his or her diagnosis and choice regarding the therapy. It says the pharmacists will have the chance to check prescriptions and delve into potential drug interactions (Li et al., 2024).

 The administrative personnel were also the other users of the EHRs (scheduling, billing and reporting). Although this has an advantage, workflow challenges, such as alert fatigue, need to document as much as possible, and complex user interfaces tend to decrease productivity and may even result in irritation in the users. These requirements can demonstrate how the EHR systems could be more useful and easier to use for all stakeholders working with patients, incorporating changes to their system of review with user-centric design.

Analysis of Enhanced Information System Workflows

The further optimised availability of operations of the information systems working has become infinitely inevitable with an eye towards putting a patient in a safe environment, as well as further enhancing the quality of the provided services. It was also observed that the EHR systems assisted in the clinical workflow of the system since the EHR systems were found to be efficient in the recording of the clinical processes, incidences of repetitive work were limited, and with easy access to the clinical patient data, the clinical processes were simplified (Lee et al., 2025).

All of those improvements would help create a more secure clinical practice, as the chance of a medication error could have been reduced, it would have been easier to provide high quality of the diagnostic process, and healthy and evidence-based decisions would have been easier to make. The communication dilemmas the identified practice setting seems to experience as a by-product of the technical issues as they emerge in the identified practice setting may be viewed as a symptom of the relevance of good and well-integrated systems.

Organised communications solutions and notifications could be provided automatically, pre-defined documentation templates could be provided and could drop the following hurdles in a good EHR workflow. It could also enable it to be more efficient because the better an organisation’s working process is, the less it has to focus on some of the administrative processes that must be completed. This would then be optimised with the view to achieving the desired high-quality output as well as patient safety, and last but not least, making the care provision process safer and more efficient.

That is why the need to have such a system, like a clinical decision support system (CDSS), might have been explained like this: it is the system that could have eased the working process and patient care. Playing a very special role in making the decision, which involved the health professionals at the right time and an evidence-based decision. They will be able to provide real-time data, which will be utilised for warning the signs, notifying and setting guidelines. It would also have given the patients a chance to contribute their ideas to stop the possible drug interaction/allergy to the patients (by using one of the patients as a case study).

It will also have the advantage of preventing the errors, which may be drug-related, and which will bring improvements to better patient safety (Sancho-Fernandez et al., 2023). Other facilities are also provided in these systems, such as templates and automatic entry of data. This will guarantee that the clinical records will be more exhaustive, and any mistakes or unavailability of information will be addressed.

They help to save time and reduce human errors. Moreover, the systems also allow them to steer the directions and policies in healthcare, as they can also direct them on how they can follow the rules and policies. In the majority of cases, the clinical decision support systems (CDSS) can be involved to improve the patient care process by making it better, safer and more organised.

Strategic Alignment of Information System Initiative

A coordination strategy, which would be anchored on the use of an information system, could be applied to assist to help improve patient care. The nurses can use EHRs, and this will not expose them to any professional or legal ramifications. The implementation of programs like EHRs could enable healthcare organisations to make big decisions based on the data available for patients (Lyu, 2025). EHRs could also prove to be helpful in aiding hospice care. They will give the nurses a chance to be a reflection of the wants, care plans, and outcomes.

This might be used to help ensure patient-centred care and that it is addressing the patient’s needs. This constant can also have a form of stability in that we, too, really did pay special attention to the differences between the teams’ conferences as a form of informatics. It would also lead towards cutting down on the resources being utilised, not to mention ensuring that the patients are satisfied as much as they would have been served by the purposes of the organisation.

In healthcare, the field of EHR technology will improve through support and good decision-making. They help in terms of reducing incidences of similar services as well as reducing the percentage at which the documentation errors occur. Furthermore, they could be utilised in case of following the rules and requirements of the medical sphere and nursing field, as the organisation makes sure that the documentation concerning the patients is organised and credible (Ferreira et al., 2024). EHRs also have data analysis tools, assisting an organization in monitoring its performance as its parts evolve and need enhancement.

Recommendations for Improving EHR Utilisation

Since one can make the work of EHR systems more efficient and transform them into more useful tools in a healthcare facility, most of the evidence-based practices can be applied in them. Firstly, the system should be motivated towards a user-friendly design and other technical elements, such as inaccessibility of the internet connection or time constraints in their usage, should be reduced. The issues are usually inclined towards slowing work and frustrating medical professionals.

Second, the fact that the medical staff is undergoing training as well as education on a never-ending basis is critical. The baseline training is put in place, with the aim of reducing all potential documentation errors, increasing confidence in use, and getting staff to use the available features (Provenzano et al., 2024).

The other prize would be an opportunity to participate in everyday problem-solving as to how the user interface and system use would be designed. A good system would aid in unloading the psychological burden, time, and make it a burden of strain to get the healthcare staff to work towards an efficient system. In addition, its broadened functionality, such as the use of a clinical decision support system and the ability to achieve the interoperability of various systems, could be further extended to facilitate the capability to optimise communications, care coordination, and patient outcomes (Almadani et al., 2025).

The other stakeholders of the EHR, such as nurses, physicians, and other stakeholders in the health care systems, should also be involved in the design of the EHR systems and their assessment. They could be adopted so that they would have a set-up that would support the desired clinical need, as well as support the patient-centred care. The result in the long run can be more capacity of EHR, improved workflow at the facility, fewer errors, and hence, the quality and safety of health care delivery of the facility.

Improving Clinical Outcomes and Patient Satisfaction

The better the care received, the more satisfied the patient is. The good results are particularly in an attempt to improve the patient who stands the greater chance of getting satisfaction in the process he/she undergoes in treatment. The efficient EHR personality is straightforward to identify in the search for health workers to make great choices and great care.

The influence on the outcomes of patients can also impact EHR systems. Such a strategy would have a large impact on decreasing hospital readmission rates and would allow for a more cost-effective way of empowering patients to keep their chronic conditions under control. The EHRs, which will now be accessible to them to be further improved as well as made more efficient to achieve time savings. This will not only give them a chance to spend more time with the patients, but also guarantee that they will have an overall better experience by the patients (Hallal et al., 2025). The cost-effective EHR systems are capable of not only positively impacting clinical performance, but also making the patients more satisfied.

Cycle Reviews for Software and Hardware

A necessary part of the strategic plan of healthcare information systems is cycle reviews of software and hardware. This type of review involves full tracking, exchanging of the technological components or replacement in the bid to paint the most varied, alluring performance, security and compatibility. Software cycle reviews (including software upgrade of their systems), software and system improvements, security patches, as well as hardware review (server, devices, and network hardware performance and reliability). The cycle and its calibration tests can also be useful in healthcare organisations, where they can be used to detect inefficiencies in the system, prevent technical failures and ensure that the system meets the industry’s demands (Hallal et al., 2025).

Outdated hardware can lead to poor performance of the computer system and problems with connections, as observed in the interprofessional meeting in the practice setting. Likewise, the outdated software can make system procedures more complicated and may make the system more susceptible to security attacks. Formal cycle review process provides the organisations with the power to directly respond to such concerns, increase the level of reliability of systems and come up with a form of continuous quality improvement. This plan will ensure that the EHR systems are breathing, safe and keeping in mind the organisational goals and needs of patients.

Conclusion

To draw a conclusion, it is essential to mention that electronic health records can be referred to as one of the most crucial components of the given medical facility, as well as the system that contributes gradually to the development of the interprofessional collaboration, helps to simplify the working processes, etc. The discussion of the work on the EHR application in the practice in which she works enlightened the positive side, on the issues regarding the use of this type of system. The capacity to streamline the entire process and allow the EHR programs to be backed by the organisational strategy should be able to maximise the impact of the EHR programs and deliver good quality care.

Some of the suggestions, such as improvement of infrastructure, education, and introduction of new technologies, can also be used to personalise a more efficient EHR. Lastly, the system upgrade plan is a good strategic plan too, in terms of efficiency, safety, and patient-centric care, which enables healthcare companies to deliver efficient care to patients, who are continually changing their needs along with other stakeholders.